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Managing an Agile Workforce in a Modern Office

Savills May 8, 2019  |  Text by Savills Text by Savills

Over the last decade, a number of companies have gradually adopted the concept of flex work. The growth of digital and communication technologies enabling the remote interconnection of employees and whole teams has played a major role in this process.

The need for an innovative and flexible approach by companies towards not only their clients, but also the needs of their own operations and employees, has been another elementary factor behind the rise of agile working.

Petr Florián, Senior Office Consultant for the Czech and Slovak Republics at Savills, states: "In light of the record low unemployment and the high demand for new talent, a company has to have a clear idea of the profile and lifestyle of its future employees. A generation of millenials with an unambiguously positive view of agile working hours is now entering the workforce. Companies have to be a step ahead and react to a situation wherein the borders between family and career life are melting away – and they also need to focus on alternative conceptions of work attendance.”

Clear Task Assignments

The basic prerequisites for a successful flex-work setup are to keep employees motivated and productive both inside and outside the office, to handle their management without the need for periodic checking, and to maintain the company culture. A clear formulation of goals right from the start is key.

To achieve these goals, a company needs bilateral communication and trust: the employer needs to know that their assignments are understood correctly, and to regularly receive information on how employees are progressing in their tasks.

Štěpán Smrčka, head of the office space rental division at Savills Czech and Slovak Republic: “Employers who take the principles of agile work relationship management to heart and who can offer them to their employees will simultaneously gain an undeniable competitive advantage on today’s – and tomorrow’s – dynamic job market."

Employees, meanwhile, have to have the opportunity to consult their work with their superiors and the rest of the team and to remain full-fledged team members even outside of the office. It is thus important to adopt regular meetings at which every team member can share company and client news.

The main goal of flex work is to enable employees to work in conditions that maximally suit them and in which they can use their abilities to the fullest so as to help to fulfill the employer's strategy.

When the rules for flex work are set up comprehensibly, with a view to mutual benefit and the fulfilment of precisely defined goals, that’s a superb way to increase employee productivity and engagement. That has a positive effect on the entire business and on client relationships, thereby gaining more innovative and higher-quality services.

“Employers who take the principles of agile work relationship management to heart and who can offer them to their employees will simultaneously gain an undeniable competitive advantage on today’s – and tomorrow’s – dynamic job market,” adds Štěpán Smrčka, the head of the office space rental division at Savills Czech and Slovak Republic.