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The Mobile Apps That Your Office Needs

Article October 8, 2018  |  Text by Lucie Kolomá Text by Lucie Kolomá

Well-chosen apps are necessities for every successful entrepreneur, manager, or other office-based worker who longs to use their working hours more efficiently. After all, smartphones today are all smart, and much more than phones. They’ll make you lunch in bed, set the right temperature in your room, and even measure if you’re working efficiently.

1. Document Sharing Time

The essential members of your personal work “team” definitely include—besides good coffee—an app for sharing documents within your company and with clients and suppliers. You’re probably already aware of these — Dropbox, Sharepoint, and OneDrive. Use them! There’s nothing simpler than opening a prepared document anywhere and at any time during a meeting and working changes into it. Google Drive offers free document sharing as well.

2. From Email to Messenger

Apps keep us in the know 24/7—and in touch with the world, at any place and time. Long gone are the days when we had to work at the speed of email, or limit ourselves to purely formal communication over Outlook or other company email. More and more, office workers are communicating with both each other and clients over social networks and apps such as Messenger and WhatsApp. Personal meetings are often replaced by conference calls and video calls. These are handled e.g. using Skype for Business or Slack.

3. Organize Your Work Efficiently

Are you working on multiple agendas that are divided into further subcategories and amount to millions of different tasks that you share with other people company-wide? Do you sometimes lose your way in all this? With a well-shared work organizer/calendar combo, you won’t! TeamWork is one clever solution in this area; it helps with managing projects, tasks, and everything surrounding work in general. Trello is another; it offers an inexpensive, flexible, and visual way to organize anything with anyone. There’s also a Czech-friendly solution of this type named Freelo.

4. Let It Fight off Your Boredom, Stress, and Hunger

That’s that for the applications that are strictly work-related. But how about something to calm you down and clear your brain during working hours? Taking a walk will help… but so will a few fun apps. Spotify is a great way to relax (Let music be the medicine that cures your work sorrows!), as are social networks (from #foodporn to pure work inspiration). And if you’re hungry? Then if you’re here with us in the Czech Republic, try ordering your chow from Restu or DámeJídlo, or the purely Prague-based Ordr. Just a few clicks, and they’ll bring your lunch straight under your receptionist’s nose.

5. Measure Your Productivity

But let’s not go too far with the fun. By the way… it’s said that we all only truly work for about 60% of each eight-hour workday. Are you above this average? Measure yourself and see!

One of the best-known and best-loved time-measuring tools is Toggl. It’s free for individuals and for teams of up to five people. Its basic features include time management that works cross-device and statistics that will improve your work efficiency. Its paid features include goal-setting, reporting, automated evaluation, and outputs such as tables and graphs. Need something similar, but Czech-friendly? Easy Project has got your back, and it even offers a few of its own extras. It’s great for both freelancers and whole teams and companies across all industries. Other options here include Costlocker (a platform that the Czech marketing field has come to love), Timely, Everhour, Hours (iOS), Clicktime, Scoro, and Tickspot.

6. Be a Space Master

If you work in a smart green office, then you can use an app to affect things like the temperature in your room (if it’s not set centrally in advance) or air circulation. This sort of universal application is offered for example in the innovative offices produced by the developer Skanska Property; most recently they’ve built it into the Visionary building in Prague’s Holešovice district. Here you can use an app to order dry cleaning or reserve a meeting room or even the sports facilities that are tied to this office complex.

Not enough for you? Then here are a few last tips on apps that, while they come from several different corners, are all something that might find a place in your office.

MindMeister lets you create mind maps that you can then go on and share

Clean Master will clean out all the clutter on your phone

Evernote is great for storing and sharing your notes

TeamViewer if there’s ever a situation where you can benefit from being able to control your computer remotely from your phone

P.S. And if, on the other hand, you’ve had JUST ABOUT ENOUGH of all these mobile apps, phones, and other technologies… then turn to digital detox. We tell you all about how to do it HERE.